Review and export timesheets

Timesheets (managers and admins) shows one week at a time — pick the Week (Monday) date, optionally filter by department, and work down the list.

The week at a glance

Each person is a row: Status, Scheduled, Worked and Break hours. Statuses run Draft → Ready to approve → Approved (and Locked 🔒 once past editing). Rows that are ready show an Approve link.

Dig into a person

Click a name to expand their week, day by day. Every punch pair shows its clock-in and clock-out times, and problem punches carry flags:

• Outside geofence — punched beyond the site radius.
• Missing punch — a clock-in with no clock-out (or vice versa).
• No GPS — the device couldn’t provide a location.
• Over scheduled / Unscheduled — worked more than rostered, or with no shift at all.

Flags are prompts, not verdicts — you decide what stands.

Correct before you approve

While a timesheet is Draft or Ready to approve, you can:

• Edit worked hours inline (quarter-hour steps) — manager edits are annotated with your note.
• Add correction — a manual line with a date, hours and note (“forgot to clock out, left at 5”).
• Remove a bad line entirely.

Approved and locked timesheets are read-only.

Approve

Approve rows individually, or hit Approve week to sweep the lot — Rotaleave reports back exactly what happened: “Approved 11, skipped 2 (empty or not yet ready).” People who’ve opted in are emailed when their timesheet is approved.

Export

Export CSV downloads the week (timesheets-2026-07-06.csv) with each person’s status, worked, break and scheduled hours — ready for payroll. For leave-based payroll codes, see the separate payroll export.