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Guides for everything in Rotaleave — from your first login to payroll exports.
Popular guides
- Create your account and organisation Sign up for Rotaleave, confirm your email and land in your new organisation — free for teams of 10 or fewer, with a 30-day trial first.
- Set up your organisation The Rotaleave setup wizard: where and how you work, features, leave year, allowances, leave types, bank holidays, working hours, people and approvals.
- Invite your team Invite people to Rotaleave one at a time or in bulk with the staff CSV — roles, departments, start dates and allowances explained.
- Book time off Request leave in Rotaleave — full days, half days or hours with 15-minute precision — and see exactly what it deducts before you submit.
- The who's-off wall chart Read the Rotaleave wall chart: rolling weeks and month views, half-day blocks, pending vs approved, embargoes, closures and coverage.
- Approve or decline requests Work through pending leave in Rotaleave's Approvals page — coverage warnings, override reasons, declining kindly and amending requests.
Browse by topic
Getting started
Create your organisation, invite your team and set the basics.
8 guides →
Booking leave
Requesting time off, changing bookings and reading the wall chart.
4 guides →
Approvals & your team
Approving requests, delegation, approval rules and blackout periods.
6 guides →
Allowances & holidays
Allowances, carry-over, bank holidays, leave types and TOIL.
5 guides →
Rota & shifts
Building rotas, open shifts, swaps and availability.
5 guides →
Clock-in & timesheets
Clocking in and out, kiosk devices and timesheet exports.
5 guides →
Reports
Balances, leave logs, absence reports and scheduled emails.
3 guides →
Calendar, Slack & Teams
Calendar feeds, chat notifications and email preferences.
3 guides →
Importing your data
Moving from Timetastic, Ento, Leave Dates, Vacation Tracker, Breathe HR, BrightHR or a spreadsheet.
7 guides →
Account & billing
Plans, seats, archiving people and your data rights.
5 guides →
Common questions
The questions we hear most — wrong-looking allowances, a booking that won't cancel, a locked pay period — each answered with a link to the exact control.
Read the common questions →Screen reference
Looking at a screen and wondering what a control does? Every screen is documented control by control, with a screenshot showing where each one is.
Browse the screen reference →Can't find what you need?
Check the FAQ for quick answers, or ask us directly — a human replies.
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