Book time off

Go to My leave and click + Book time off (the Today page and the wall chart’s day popup also have booking shortcuts).

Fill in the request

• Leave type — pick from your organisation’s list (Annual leave, Sick leave and so on).
• Duration — three options:
  • Full/multi day — a start and end date, each with a Morning/Afternoon start/end type so you can begin or finish on a half day.
  • Half day — a single morning or afternoon.
  • Hours — one date with a start and end time, in 15-minute steps. Perfect for a dentist appointment. This needs your organisation to track balances precisely — see below.
• Reason (optional) — free text for your approver.

Above the form you’ll see your remaining allowance, and hours-mode requests show a live preview: “This will deduct H:MM”. Only time inside your scheduled hours deducts — if the whole booking falls outside them, the form warns you it won’t deduct anything.

Click Request. You’ll see “Request submitted for approval”, your approver is notified, and the booking appears in your list as Pending (it also shows faded on the wall chart). You’ll get an email when it’s approved or declined — controllable in your notification preferences.

Things that can stop a request

• Notice period — if your organisation requires minimum notice you’ll see “This request needs at least N days’ notice — you gave M.”
• Not enough allowance — “This exceeds your allowance — X remaining, this needs Y.” Admins can override with a reason; staff can’t.
• Leave embargo — during a blackout period new requests are blocked (or flagged, if the embargo is warn-only). Sickness is never embargoed.
• Past dates — bookings can’t start in the past; ask an admin to record historic leave.

Managers and admins additionally get a Check coverage button that previews any coverage or department-capacity breach the request would cause, with an override checkbox and reason field.

Booking TOIL

If your organisation uses TOIL, pick the TOIL leave type and the form quotes the request against your banked hours: “This request: Xh TOIL · Yh TOIL remaining after.” TOIL can’t be booked in hours mode — use full or half days.