Wall chart
Every control on the wall chart — the avatar badge, what a dashed block means, why some days are shaded, and how to open someone's whole year.
Controls
| # | Control | What it does | What it changes | Who |
|---|---|---|---|---|
| 1 | Weeks / Month # | Switches between the rolling weeks table (eight weeks on a desktop, four on a phone) and a single-month grid. | Only the view. Nothing is saved. | employee, manager, admin |
| 2 | Previous period # | Moves the visible window back by the number of weeks shown, or by one month in Month view. | Only the view. | employee, manager, admin |
| 3 | Next period # | Moves the visible window forward by the number of weeks shown, or by one month in Month view. | Only the view. | employee, manager, admin |
| 4 | Search people # | Narrows the rows to names containing what you type. The search is kept in the page address so a refresh or a shared link keeps it. | Only the view. | employee, manager, admin |
| 5 | Department # | Shows only people in the chosen department. Hidden when the organisation has no departments. | Only the view. | employee, manager, admin |
| 6 | Person # | Opens that person's year calendar. The number on the avatar is their remaining allowance in days: managers and admins see it for everyone, staff see only their own. The department is printed under the name. | Only the view. What you can see of a colleague's leave follows the organisation's privacy setting — a hidden leave type shows as a plain Away block — and, once the organisation has an active team, staff see leave only for people who share a team with them. | employee, manager, admin |
| 7 | Day # | A solid block is an approved full day; a half-width block is a morning or afternoon; a dashed block is awaiting approval; an outlined chip is a timed booking. Empty cells print the day number. Shaded columns are weekends or days the organisation is closed. Clicking a booked day shows the booking; clicking an empty day shows who is off and offers to book it — or, for a manager or admin clicking the row of someone they can book for, offers to book leave for that person. | Nothing directly. Booking goes through the request form. What a cell can hold depends on who is looking: a colleague's pending request is not drawn for an employee at all, so a dashed block on someone else's row means you are a manager or an admin — see "Whose pending leave you can see" below. | employee, manager, admin |
| 8 | Coverage # | Worst coverage state for each day across the rules that apply: tick covered, warning at risk, cross gap. Staff see this row only when the organisation shows coverage to staff. | Only the view. | employee, manager, admin |
| 9 | Legend # | Lists the leave types visible in the current window with their colours and initial letters, and explains the dashed and shaded marks. An embargo entry joins them when the window contains blackout dates. | Only the view. | employee, manager, admin |
The wall chart is everyone’s leave on one grid — a row for each person, a column for each day, a block for each booking. It is the quickest way to see who is off on a given day, and the way in to any one person’s whole year.
What the number on each avatar means
The figure in the corner of an avatar is that person’s remaining
allowance, worked out as of today by the same engine as Reports →
Balances — not as of the dates on screen. Half days show as a half, so
16½ means sixteen and a half days left. Managers and admins see the badge
on everyone; an employee sees it only on their own row, and colleagues’
avatars are plain.
What each kind of block means
- Solid block with a letter — an approved full day. The colour and the letter both come from the leave type, so the chart still reads without relying on colour alone.
- Half-width block — a morning or an afternoon. Two different types on the same day sit side by side as two halves.
- Dashed outline — awaiting approval. Same colour, tinted rather than filled in. You only ever see one on your own row unless you are a manager or an admin — see below.
- Outlined chip — a timed booking with start and end times rather than a half day. Hover it for the times.
- Plain dark block with no letter — a colleague’s day off that the organisation’s privacy setting keeps unlabelled. You can see they are away; you cannot see why.
- A number — nothing booked. Empty cells print the day of the month.
Whose pending leave you can see
A request is the requester’s own business until somebody decides it. So the chart shows an employee approved leave for everyone else, and pending requests only on their own row. Managers and admins — the people who can act on a request — see pending leave on every row, dashed as described above.
This is a separate question from the privacy setting: privacy decides what a visible booking is labelled as (the plain Away block above), while this decides whether a pending one is drawn at all. The same rule governs the person-year calendar you reach by clicking a name, because both are built from the same wall data.
Why some days are shaded
A shaded column is a weekend, or a day the organisation is closed. A closure also puts a small badge in the date header: Closed when the organisation shuts, or Hol for a bank holiday it works through. Hover the badge for the closure’s name.
The Team filter
A Team dropdown sits beside Department and behaves the same way, narrowing the rows to one team. It carries no number on the screenshot above because the example organisation has departments but no teams, so the control is not on screen there. It appears as soon as your organisation has an active team.
The picture is narrower than the window
Weeks view loads eight weeks on a desktop — wider than the screenshot above, which stops partway through the range named in its heading. The grid scrolls sideways for the rest, and the person column and the coverage row stay pinned as it does, so a row never loses its name.
What you can’t do here
- You can’t book leave from a cell directly. Clicking a date at the top of a column opens a day summary with a + Book this day button that takes you to the request form for yourself; clicking an empty day on a row opens that same summary, unless you are a manager or admin who can book for that person, in which case it offers Book leave for their name.
- You can’t approve or decline anything here. A booked cell opens that booking’s detail, with a Review in Approvals link for managers and admins when the booking is still pending.
- You can’t change how many weeks Weeks view shows — eight on a desktop, four on a phone, decided by the width of your screen.