Free staff holiday planner (Excel, 2026)
A full-year wall-planner grid for your whole team — one row per person, a column for every day of 2026, and UK bank holidays already filled in. Mark holidays, sick days and TOIL, and the day totals add up for you.
What’s inside
- • Full-year grid — every day of 2026 across the top, your people down the side.
- • Bank holidays pre-filled for England & Wales, so allowances stay accurate.
- • Automatic day totals — full days and half-days (AM/PM) counted per person.
- • Colour key for holiday, sick, TOIL and other absence.
- • A Read me tab so anyone on the team can pick it up.
Where a spreadsheet starts to hurt
A planner is great for a handful of people. Past that, you hit the same walls: two people book the same week and nobody notices, part-time allowances drift, and there’s no approval trail. Rotaleave keeps live balances, warns you about clashes before you approve, and lets staff request leave themselves — see how leave works. Prefer a quick sum? Use the holiday entitlement calculator.
Common questions
Is the staff holiday planner really free?
Yes — download the Excel file and use it however you like, no sign-up or email needed. It’s a genuine, editable .xlsx.
Are UK bank holidays included?
Yes. All eight 2026 England & Wales bank holidays are pre-filled on the top row of the planner so you don’t double-count them.
How many people does it handle?
It ships with 20 rows and you can add more, but spreadsheets get unwieldy past a dozen or so people — that’s the point where a tool like Rotaleave starts to pay off.
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